Constitution

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The constitution sets out all aspects of how the Club runs.

NAME

The club shall be called West Hill Junior Football Club, also known as West Hill Wasps (the Club)

AIMS AND OBJECTIVES

The aims and objectives of the Club shall be:

1. To develop the football skills of members, both as individuals and as members of a team

2. To develop members' understanding of the rules of Association Football as defined by the FA

3. To provide members with an opportunity to participate in friendly and/or competitive football matches

4. To develop enjoyment of association football whilst respecting fellow competitors, officials and spectators and without a "win at all costs" attitude

5. To raise funds through social or other activities to support the foregoing aims and objectives

·      STATUS OF RULES

These rules (the Club Rules) form a binding agreement between each member of the Club.

     RULES AND REGULATIONS

   (a) The Club shall have the status of an Affiliated Member Club of The Football Association by virtue of its affiliation to/membership of The Football Association. The Rules and Regulations of The Football Association Limited and parent County Association and any League or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.

           (b)  No alteration to the Club Rules shall be effective without prior written approval by the parent Association.

   (c)  The Club will also abide by The Football Association’s Child Protection Policies and Procedures and the Equal Opportunities and Anti-Discrimination Policy.

           (d) The Club will also abide by its own Code of Conduct.

CLUB MEMBERSHIP

(a) The members of the Club shall be those persons listed in the register of members (the Membership Register) which shall be maintained by the Club Secretary

(b) Any person who wishes to be a member must apply on the Membership Application Form and deliver it to the Club. Election to membership shall be at the sole discretion of the Club Committee. Membership shall become effective upon an applicant’s name being entered in the Membership Register.

           (c) In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.

(d) The Football Association and parent County Association shall be given access to the Membership Register on demand.

(e) Where the member is under 16 years old, the parents or guardians of the member will have the status of member in lieu of the member for the purposes of attending and voting at Annual General Meetings or Special General Meetings or for holding any office within the club.  At such general meetings,  parents or guardians are permitted one vote for each playing member.

FEES

           (a) Fees payable by each member shall be determined from time to time by the Club Committee. Fees are generally not repayable but may be refunded in part or in full at the discretion of the Chairperson.

(b)The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objectives of the Club.

RESIGNATION AND EXPULSION

           (a) A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of their resignation. A member whose annual membership fee or further subscription is more than one month in arrears shall be deemed to have resigned.

           (b) The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the Club for them to remain a member. There shall be no appeal procedures.

(c) A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club Property or a refund of fees, though, as above, the Chairperson has the discretion to provide a full or partial refund of fees if he or she feels that it is appropriate to do so.

CLUB COMMITTEE

           (a) The Club Committee shall consist of the following Club Officers: Chairperson, Vice Chairperson, Treasurer, Secretary, Welfare Officer plus up to 8 other members, elected at an Annual General Meeting. If the number elected is less than 8, further members up to this total number may be co-opted by the Club Committee at a Committee meeting.

           (b) Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next Annual General Meeting unless otherwise resolved at a Special General Meeting. One person may hold no more than two positions of Club Officer at any time. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The Chairperson of the Club Committee meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the Chairperson or in their absence the Vice Chairperson. The quorum for the transaction of business of the Club Committee shall be three.

           (c) Decisions of the Club Committee of meetings shall be recorded as minutes to be maintained by the Club Secretary.

(d) Any member of the Club Committee may call a meeting of the Club Committee by giving not less than 7 days’ notice to all members of the Club Committee. The Club Committee shall hold not less than three meetings a year.

(e) An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.

(f) Save as provided for in the Rules and Regulations of The Football Association and the County Association to which the Club is affiliated, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.

ANNUAL AND SPECIAL GENERAL MEETING

(a) An Annual General Meeting (AGM) shall be held in each year to:

         i.            receive a report of the activities of the Club over the previous year

        ii.            receive a report of the Club’s finances over the previous year

       iii.            elect the members of the Club Committee

      iv.            consider any other business.

(b) Nominations for election of members as Club Officers or as members of the Club Committee shall be made by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary not less than 7 days before any General Meeting other than the AGM.  In the case of the AGM, no prior notice is required.

(c) A Special General Meeting (SGM) may be called at any time by the Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing signed by not less than five members stating the purposes for which the Meeting is required and the resolutions proposed. Business at an SGM may be any business that may be transacted at an AGM.

           (d) The Secretary shall notify members of a General Meeting via noticeboard, letter, email or through a notice on the club website.

(e) The quorum for a General Meeting shall be 7.

           (f) The Chairperson or in their absence a member selected by the Club Committee, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the Chairperson of the Meeting shall have a casting vote.

(g) The Club Secretary, or in their absence a member of the Club Committee, shall record Minutes of General Meetings.

CLUB TEAMS

The Club Committee shall appoint one or more Club members to be responsible for each of the Club’s football teams. The appointed members shall be responsible for managing the affairs of the team subject to the rules and requirements of the committee. The appointed members shall present verbal or written reports on the activities of each team to Club Committee meetings as required.

CLUB FINANCES

           (a) A bank account shall be maintained in the name of the Club (the Club Account). Designated account signatories shall be the Club Chairperson, the Club Secretary and the Treasurer. No sum shall be drawn from the Club Account except by cheque signed by two of the designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.

           (b) The income and assets of the Club (the Club Property) shall be applied only in furtherance of the objects of the Club.

           (c) The Club Committee shall have power to authorise the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club.

           (d) The Club shall prepare an annual Financial Statement in such form as shall be published by The Football Association from time to time.

     (e) The Club Property shall be listed in an asset register to be kept and maintained by the treasurer.  The asset register should contain information to enable the Club Committee to assess the value of Club property and to identify its custodian(s) or whereabouts.

DISSOLUTION

           (a) A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.

           (b) The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.

(c) Any surplus assets remaining after the discharge of the debts and liabilities of  the Club shall be transferred to the parent Association who shall determine how the assets shall be utilised for the benefit of the game. Alternatively, such assets may be disposed of in such other manner as the members of the Club with the consent of the parent Association shall determine.